Stage 01 · Capture
Capture every input. No typing.
Forward an email. Photograph an invoice. Drop a spreadsheet. Talk to your AI team by phone. Your Personal Assistant catches every scrap of property data and routes it to the right asset — before anything is asked of you.
From €19/month. 7-day free trial on every tier, no card required.
What is property data capture?
Property data capture is the process of getting every piece of information about a property — address, purchase price, mortgage, tenancy, statements, invoices, photographs — into one place where it can be measured against. For most private landlords, capture happens slowly and incompletely: a service-charge invoice that sits in an email inbox for six weeks, a rent-review email that arrives on holiday, a mortgage statement that gets archived without being checked against the previous month. Each missed input is a decision made without the right context. Modern property capture moves the work off the owner and onto an AI Personal Assistant that accepts inputs through whichever channel suits the moment — voice, email, WhatsApp, photo, spreadsheet upload — extracts the dates and amounts, files them against the right asset and starts the downstream clock. Capture is the first of the five stages in the AssetCentral framework (Capture · Structure · Model · Monitor · Manage) because every later stage — modelling, alerting, action ranking — depends on the data being there in the first place.
The portfolio you can’t see is the one that costs you.
Every missed input is a decision made without context. A mortgage statement that sits in an inbox for a week. A service-charge invoice you never opened. A rent review that lapses because the email landed on holiday. Capture solves the bottleneck before it forms — your PA takes the input through any channel, files it, and starts the downstream clock the moment it arrives.
Four ways in
Use whichever channel suits the moment.
Call your AI team and talk through a new property. Address, beds, rent, mortgage — Personal Assistant fills the rest from market data.
Forward agent invoices, mortgage statements, lease renewals. AI extracts the key dates and amounts; everything filed against the right asset.
Paste in your existing portfolio. AI maps the columns even when the headers are non-standard — review before commit.
Snap a photo of a paper bill, drop a PDF, upload a CSV. The vault structures it; the alerts feed off the data the moment it lands.
What capture handles
Eight input streams. One asset record.
- Property address + photos + handover docs
- Mortgage statements + rate changes
- Lease agreements + rent reviews
- Operator statements (short-term rental + agency)
- Service charges + capex invoices
- Utility bills + maintenance receipts
- Insurance + tax notices
- Currency-conversion notes + cross-border statements
FAQ
Frequently asked questions
What kinds of property data can AssetCentral capture?
Address and ownership details, mortgage statements and rate changes, lease agreements and rent reviews, operator and agency statements, service-charge and capex invoices, utility bills, maintenance receipts, insurance and tax notices, and cross-border currency-conversion notes. Anything that arrives by email, WhatsApp, photo, PDF, CSV or voice gets parsed and filed against the right asset.
Do I need to type any of this in manually?
No. Capture is designed around the channels you already use. Forward an email and your AI Personal Assistant extracts dates and amounts. Photograph a paper invoice and the image is OCR'd into structured fields. Drop a CSV from your existing portfolio and the column mapping is handled for you. Voice intake means you can call your AI team and dictate a new property without typing.
How fast does an input become visible in the portfolio?
Most inputs are filed within seconds of arriving. A forwarded email triggers the extraction immediately, with the asset record updated and downstream alerts re-evaluated in the same minute. Photographed documents take a few extra seconds for OCR. Spreadsheet imports run through a review-before-commit step so you can verify the column mapping before anything is saved.
What happens to the data after capture?
It moves through the next four stages of the framework. Structure normalises the inputs into a clean asset record (multi-currency, country-aware). Model runs the underwriting (yield, IRR, scenarios). Monitor watches for drift and triggers alerts. Manage turns the alerts into ranked actions you and your team can execute. Capture is the gate; once it's open, the rest happens automatically.
Is voice intake really practical, or is it a gimmick?
It's practical for the use cases owners actually have. Adding a new property while walking through it, dictating a rent change you just agreed by phone, asking what the current cashflow is on a specific asset — all of these are faster spoken than typed. The voice line is connected to the same five AI agents who run every other stage, so a voice instruction becomes a structured asset update in the same database your dashboard reads.
Next stage
Once it’s captured, it gets structured.
Capture handles the messy in. Structure turns it into a clean, comparable asset record — multi-currency, country-aware, ready for every downstream stage.
Stop typing. Start capturing.
Free for up to 3 properties. No card. You forward what you have, the agents do the rest.